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Executive Assistant to CEO

Executive Assistant to CEO

Ultimate BeautyKZ
30+ дней назад
Описание вакансии
  • This role is Fully Remote and can be performed from anywhere. Your working hours should overlap at least 6 hours with CET (9 : 00 AM to 6 : 00 PM)
  • Ultimate Beauty is an E-Commerce company, utilizing in-house technology to scale and compete on a global market.

    We’re a fully remote team (apart from our warehouse in Barcelona), made up of 60 people from over 20 different countries. At the heart of everything we do are our core values : Efficiency, Initiative, Teamwork, Lifelong Learning, and Best Life Architect.

    We believe that work shouldn’t suck. That’s why we’ve created a company where you can thrive, professionally and personally. Whether it’s chasing your passions, building meaningful relationships, or prioritizing your well-being, we want you to flourish in every aspect of your life. Read more here .

    Right now, we’re on the hunt for an Executive Assistant to help us achieve a real impact. Are you ready to take the next step? Come meet our team and see how we seamlessly blend work with the best life.

    A taste of what you will be involved with

    • Support CEO : assist the CEO  in maintaining focus on company priorities and ensuring accountability
    • Organize and optimize : CEO Email management and schedule management; Business research by request of the Management; collection and analyzing data to prepare reports, documents and summaries and acting as a point of contact among executives, team members and other external partners
    • Document and systematize : maintain SOPs, process documentation, and key company resources for efficiency
    • Drive execution : follow up on action items, track progress, and help eliminate bottlenecks
    • Enhance efficiency : providing a smooth and swift organizational and administrative assistance on a daily basis and optimize the existing process. Managing information flow in a timely and accurate manner; directing and enhancing daily operations practices
    • Requirements

    • 1 years of experience in a similar role
    • Exceptional time management : juggles multiple priorities and keeps everything on schedule
    • Strong problem solving skills : identifies issues early and offers solutions proactively
    • Readiness to perform both diverse and repetitive tasks
    • High level of self-organization and control
    • Outstanding written and verbal communication
    • Tech proficiency : comfortable using project management, Google tools (drive, sheets, slides, docs and so on) Excel, and communication tools to optimize workflow
    • Trustworthy and discreet : handles sensitive information with professionalism and confidentiality
    • Benefits

    • Work From Anywhere : Embrace the ultimate flexibility to work from wherever you feel most productive, giving you the freedom to design your ideal work-life balance.
    • Fair and Transparent Salary : We hire globally with salary based on role, not location. This role pays $1,400 Gross, based on your level of expertise, with bi-annual reviews to recognize your growth and achievements.
    • Unbeatable Time Off : Recharge and thrive with 36 days of paid time off annually, including all public holidays in your home country, because your well-being and personal time matter.
    • Health & Wellness Perks : Your health is our priority! Enjoy a $500 dedicated medical insurance budget, giving you access to top-tier healthcare and the peace of mind you deserve.
    • Fuel Your Growth : We’re invested in your future. Unlock access to personalized growth plans, courses, and development opportunities that empower you to sharpen your skills and achieve your dreams.
    • Team Retreats : Once a year, escape the ordinary with incredible team retreats to destinations like Morocco ( watch video ). Connect, collaborate, and create unforgettable memories with your team in stunning locations.
    • and much more!
    • The recruitment process

      We aim to reply to all applications within two weeks. If you are selected to interview the process will be as follows :

    • Complete a Culture Index test (5 minutes),
    • Screening Interview with the People’s team
    • Case study
    • Peer interview with Anastasia ( Project Manager)
    • Final interview with our founder and CEO
    • Assuming everyone is available (E.g. no vacations), the process should take no longer than 4 weeks, from when you are invited to interview.

      Ready to thrive in a role that rewards, supports, and inspires you? Apply NOW, we want you!

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    Executive Assistant • KZ